Continuing Competence Program (CCP)
CCP Compliance Audit
For an overview of the CMLTA CCP Activity Log, Documentation Guidelines, and Compliance Audit, click here to view a video.
The CCP Compliance Audit is one measure to assess and validate the integrity of the CCP.
Legislation stipulates that regulatory colleges must have an established process for the review and evaluation of previous and current Regulated Members’ compliance with the CCP. To fulfill this mandate, at the beginning of each year, the CMLTA randomly selects up to 20% of Regulated Members from the previous year’s registration roster to participate in the CCP Compliance Audit. The Compliance Audit is a tool used by the CMLTA that serves a two-fold purpose: to systematically assess the integrity of the CCP as mandated by Alberta Health; and to monitor the conformance of Regulated Members. Individuals randomly selected for the Compliance Audit must participate and submit evidence of continuing education and professional development activities. When selected for a CCP Compliance Audit, individuals are required to provide documentation and/or evidence of learning for one to five previous years of professional practice. The CMLTA instructs individuals to retain copies of all CCP documentation, including their recorded learning activities, for a minimum of five years for this purpose. Participation in the CCP Compliance Audit is a mandatory component of CMLTA registration and annual MLT Practice Permit renewal. As it is an audit of the previous registration year(s), current Regulated Members, and even those not currently registered in Alberta, are eligible.
Individuals selected for the CCP Compliance Audit will be sent the CCP Compliance Audit notice detailing all relevant documentation required by the CMLTA.
Individuals are instructed to submit the required documentation through the Member Login on the CMLTA website. Those documents may include:
- Completed CCP Activity Log(s).
- Employer Verification of MLT Employment and MLT Practice Hours.
- Compliance Audit Declaration.
Prior to the specified deadline, individuals must submit Compliance Audit documentation to the CMLTA for review and assessment. The CMLTA follows a detailed schedule with specified deadlines to ensure timely processing and correspondence with the audited individual. The CMLTA institutes a cumulative late fee for individuals who disregard the stipulated deadlines.
The CMLTA reviews this documentation to determine whether an individual adhered to their stated Learning Plan, completed the necessary learning activities, and has in essence fulfilled their contractual Learning Plan obligations. This audit process tests the conformance of Regulated Members to defined standards via the review of objective evidence of learning. The CMLTA examines submitted audit documentation in conjunction with applicable online renewal documents and determines if the individual has complied with the requirements of the CCP. If the individual has submitted satisfactory documentation, a pass letter is issued via email. If the CMLTA determines a Compliance Audit is incomplete, the individual will be notified by email of the deficiencies and/or remedial work required to successfully complete the Compliance Audit.
The Compliance Audit is also a means for the CMLTA to evaluate the CCP structure, format, content, and requirements as part of a good governance model. The CMLTA utilizes the Compliance Audit as a hands-on tool to monitor levels of CCP compliance. As the pass rate is a reflection of the effectiveness of this element of the CCP, when pass rates fall below targeted levels, the CMLTA will examine this program with the intent to revise or provide the necessary clarification to Regulated Members.
A CCP Compliance Audit will remain outstanding on an individual’s file until the individual has successfully complied with the request. If there are extenuation circumstances preventing an individual from complying within the specified deadlines, the CMLTA must be notified immediately to avoid escalating fines and a potential complaint of professional misconduct against the individual.
Pursuant to the HPA, all outstanding late fees must be paid before a subsequent registration and MLT Practice Permit will be issued.
To ensure timeliness, fairness, and to meet fiduciary responsibilities, the CMLTA uses electronic means (email) as the primary source for all communication. All Regulated Members are responsible for receiving, reviewing, and where necessary; responding to all communications from the CMLTA.