Continuing Competence Program (CCP)
CCP Compliance Audit
Legislation stipulates that a self-regulating body must have an established process for the review and evaluation of a previous and current Regulated Member’s compliance with the Continuing Competence Program (CCP). To fulfill this mandate, at the beginning of each year, the CMLTA randomly selects a minimum of 10% of Regulated Members from the previous year’s registration roster to participate in the CCP Compliance Audit. The CCP Compliance Audit is a tool used by the CMLTA that serves a two-fold purpose: to systematically assess the integrity of the CCP as mandated by Alberta Health and to monitor the compliance of Regulated Members with the CCP.
Individuals randomly selected for the CCP Compliance Audit must participate and submit evidence of continuing education and professional development activities for at least one (1) and up to five (5) previous registration years utilizing the online Compliance Audit submission process. Participation in the CCP Compliance Audit is mandatory and, as it is an audit of the previous registration year(s), even a retired individual or an individual not currently registered in Alberta may be selected. The CCP Compliance Audit requires individuals to submit specific documentation and evidence of learning in accordance with stipulated deadlines outlined in CMLTA policy. The documentation requirements include a completed Learning Plan, a completed Activity Log, a completed Verification of MLT Practice Hours form, and a completed declaration. Documentation is reviewed in conjunction with an individual’s annual registration renewal application to determine if a Regulated Member adhered to their stated Learning Plan, completed the necessary learning activities, and in essence fulfilled the obligations implied by a Learning Plan.
It should be noted that once a CCP Compliance Audit notice has been issued, it remains outstanding on an individual’s file until the individual has successfully complied and passed the CCP Compliance Audit. Non-compliance may result in cumulative late fees and a complaint of unprofessional conduct. In the event there are extenuating circumstances preventing an individual from complying within the specified deadlines, the CMLTA must be notified immediately to avoid escalating fees and a complaint of unprofessional conduct. Furthermore, in accordance with the CMLTA Bylaws, all outstanding late fees must be paid before a subsequent registration and MLT Practice Permit will be issued.
As a component of a good governance model, the CMLTA periodically evaluates the CCP structure, format, content, and requirements. The CMLTA utilizes the CCP Compliance Audit as a hands-on tool to monitor levels of CCP compliance. As the pass rate is a reflection of the effectiveness of this element of the CCP, when pass rates fall below targeted levels, the CMLTA examines CCP Compliance Audit specifics with the intent to revise, improve, or provide the necessary clarification to Regulated Members.
To ensure timeliness, fairness, and to meet fiduciary responsibilities, the CMLTA uses electronic means (email) as the primary source for all communication. All Regulated Members are responsible for receiving, reviewing, and where necessary; responding to all communications from the CMLTA.